{"id":2993018,"date":"2016-02-10T00:00:00","date_gmt":"2016-02-10T00:00:00","guid":{"rendered":"https:\/\/www.wpallimport.com\/2016\/02\/custom-sales-reports-wp-export-zapier\/"},"modified":"2025-11-15T07:33:12","modified_gmt":"2025-11-15T07:33:12","slug":"custom-sales-reports-wp-export-zapier","status":"publish","type":"post","link":"https:\/\/www.wpallimport.com\/custom-sales-reports-wp-export-zapier\/","title":{"rendered":"Custom Sales Reports with WP All Export and Zapier"},"content":{"rendered":"

With WP All Export and Zapier you can send data from WordPress to\u00a0apps like Gmail, Google Drive, Dropbox, Slack, and over 500 others. Our Zapier app has been in beta for three months and we're happy to announce that it is now available to everyone.<\/p>\n

We've been using WP All Export and Zapier together for quite a while. In that time they've become indispensable tools to\u00a0track WP All Export's sales and we'd love to walk you through\u00a0how we do it.<\/p>\n

The following use case isn't possible in Easy Digital Downloads 3.0+.<\/p>\n

Getting sales numbers using\u00a0WP All Export.<\/strong><\/h2>\n

In WordPress we use Easy Digital Downloads to sell our plugins (it's even easier to export WooCommerce orders<\/a>\u00a0if you use that instead). To get the sales data out\u00a0we'll\u00a0export EDD's Payments post type and set up filters to export published payments created in the last 7 days. EDD uses the _edd_payment_meta custom field to store sales data, so we'll\u00a0add another filter to only\u00a0include purchases containing WP All Export.<\/p>\n

\"filtering<\/p>\n

For this export, we don't really care so much about the actual data that we're exporting - we just want to see the total number of records that are exported which will tell us how many copies we've sold.<\/p>\n

We use\u00a0a cron job<\/a> to run this export automatically every week.<\/p>\n

Sending sales numbers to Zapier and beyond.<\/strong><\/h2>\n

\"trigger\"<\/p>\n

Once our export is set up, we need to make a new Zap. A Zap is a blueprint for a task that you want to do whenever something happens.\u00a0In this\u00a0example, our Zap looks like this: \"When I export sales data using\u00a0WP All Export, send the export file to Dropbox, record the number of sales in Google Sheets, and then send an email.\"<\/p>\n

The first part (WP All Export) is the Trigger, and the other\u00a0parts (Dropbox, Google Sheets, email) are\u00a0the Actions. You have one trigger and as many actions as you like, all linked together in one Zap.<\/p>\n

So, let's\u00a0make a new Zap and set WP All Export as our trigger.<\/p>\n

We only want this Zap to execute\u00a0when the export we just set up has completed. To do that we'll add a filter in Zapier so that the Zap will only run\u00a0if the export's Friendly Name\u00a0equals whatever we chose when setting up the export back in WordPress.<\/p>\n

\"zapier<\/p>\n

Now for the fun part.<\/strong><\/h2>\n

We need to\u00a0set up the actions - where the data will be sent and how it will be processed.<\/p>\n

First let's take care of Dropbox<\/strong>. It's pretty straightforward, we just pick a folder and give the export file URL to Dropbox so it can download the file from WordPress.<\/p>\n

\"Dropbox\"<\/p>\n

Next up is Google Sheets<\/strong>.<\/p>\n

We want to\u00a0add a row to a spreadsheet with our sales numbers every time the export is completed. Just like with Dropbox, this is pretty straightforward. Since we set up our filters in WP All Export, we can use the 'Records Exported' trigger field in Zapier - that'll tell us how many copies of WP All Export were sold in the last 7 days.<\/p>\n

\"google<\/p>\n

With Google Sheets it's really\u00a0easy to set up\u00a0charts\u00a0to visualize your data - automatically updated pretty charts\u00a0based on your WordPress data.<\/p>\n

Finally, we want to email our team. To do that we'll use the Email with Zapier<\/strong> action. Our team will get a share link to the file on Dropbox, a link to view the updated Google spreadsheet, and we'll include the sales data in the subject of the email so they don't even really need to open it.<\/p>\n

\"email\"<\/p>\n

And that's it! This sort of thing is really only possible with WP All Export and Zapier and we're very excited to hear about all the great Zaps\u00a0you come up with!<\/p>\n","protected":false},"excerpt":{"rendered":"

With WP All Export and Zapier you can send data from WordPress to\u00a0apps like Gmail, Google Drive, Dropbox, Slack, and over 500 others. Our Zapier app has been in beta for three months and we're happy to announce that it is now available to everyone. We've been using WP All Export and Zapier together for […]<\/p>\n","protected":false},"author":7778,"featured_media":2990217,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_stopmodifiedupdate":false,"_modified_date":"","inline_featured_image":false,"ep_exclude_from_search":false,"footnotes":""},"categories":[7],"tags":[],"content_author":[213],"cta":[],"class_list":["post-2993018","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tutorials","content_author-editorial-staff"],"acf":[],"yoast_head":"\nCustom Sales Reports with WP All Export and Zapier - WP All Import<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.wpallimport.com\/custom-sales-reports-wp-export-zapier\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Custom Sales Reports with WP All Export and Zapier - WP All Import\" \/>\n<meta property=\"og:description\" content=\"With WP All Export and Zapier you can send data from WordPress to\u00a0apps like Gmail, Google Drive, Dropbox, Slack, and over 500 others. Our Zapier app has been in beta for three months and we're happy to announce that it is now available to everyone. 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