{"id":5574260,"date":"2022-10-30T00:46:12","date_gmt":"2022-10-30T00:46:12","guid":{"rendered":"https:\/\/www.wpallimport.com\/?post_type=documentation&#038;p=5574260"},"modified":"2025-12-08T18:47:44","modified_gmt":"2025-12-08T18:47:44","slug":"how-to-import-gravity-forms-entries","status":"publish","type":"documentation","link":"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/","title":{"rendered":"How to Import Gravity Forms Entries"},"content":{"rendered":"\n<p>To import Gravity Forms entries, go to&nbsp;<strong>All Import \u203a New Import<\/strong>, select your import file, then choose <strong>Gravity Forms Entries<\/strong> and the target form from the dropdown lists. Build your import with the <strong>Drag &amp; Drop<\/strong> interface, then run it.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"How To Import Gravity Forms Entries\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/yxDmFpR4tdc?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"advanced-topics\">Table of Contents<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#create-new-import\">Step 1: Create a New Gravity Forms Import<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#review-import-file\">Step 2: Review the Import File<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#map-incoming-data\">Step 3: Map the Incoming Data<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#confirm-settings-and-run\">Step 4: Confirm and Run the Import<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Advanced Topics<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#use-php\">Use PHP Functions During the Import<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#filter\">Filter the Import Records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-import-gravity-forms-entries\/#schedule\">Schedule the Gravity Forms Import<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"create-new-import\">Step 1: Create a New Import for Gravity Forms Entries<\/h2>\n\n\n\n<p>Navigate to <strong>All Import \u203a New Import<\/strong> and upload your import file. In the dropdown list, choose <strong>Gravity Forms Entries<\/strong> and select the target form.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up.jpg\" data-rel=\"lightbox-image-0\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"860\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up-1024x860.jpg\" alt=\"Import Gravity Forms Entries Set Up\" class=\"wp-image-5584547\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up-1024x860.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up-300x252.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up-768x645.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up-1536x1290.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entries-Set-Up.jpg 1900w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Click&nbsp;<strong>Continue to Step 2<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"review-import-file\">Step 2: Review the Import File<\/h2>\n\n\n\n<p>Now you see the <strong>Review Import File<\/strong> screen, where you can review the import data to make sure it's correct.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File.jpg\" data-rel=\"lightbox-image-1\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"967\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File-1024x967.jpg\" alt=\"Import Gravity Forms Entries Review Import File\" class=\"wp-image-5584549\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File-1024x967.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File-300x283.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File-768x726.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File-1536x1451.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Review-Import-File.jpg 1882w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Depending on the import file that you use, you can set a different delimiter (CSV files) or choose a different XML node (XML files).<\/p>\n\n\n\n<p>At the bottom of this screen, you can add filters to selectively import the entries, using the <strong>Manage Filtering Options<\/strong> section.<\/p>\n\n\n\n<p>Click&nbsp;<strong>Continue to Step 3<\/strong> to proceed to the next step.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"map-incoming-data\">Step 3: Map the Incoming Data Elements to the Correct Target Fields<\/h2>\n\n\n\n<p>The <strong>Drag &amp; Drop<\/strong> interface will appear. You can map all of your entry data under the <strong>Gravity Forms Entries<\/strong> section. In this case, since we're importing <strong>Job Applications<\/strong>, you'll see the fields for that form:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop.jpg\" data-rel=\"lightbox-image-2\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"689\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop-1024x689.jpg\" alt=\"Import Gravity Forms Entries Drag and Drop\" class=\"wp-image-5619641\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop-1024x689.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop-300x202.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop-768x517.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop-1536x1034.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop-2048x1379.jpg 2048w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Drag-and-Drop.jpg 2522w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>There's also an <strong>Entry Notes<\/strong> section that lets you add notes to the entries that are being imported, along with the note metadata (i.e., author, date, type). For example:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes.jpg\" data-rel=\"lightbox-image-3\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"644\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes-1024x644.jpg\" alt=\"Import Gravity Forms Entries Entry Notes\" class=\"wp-image-5584551\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes-1024x644.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes-300x189.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes-768x483.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes-1536x966.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Entry-Notes.jpg 1844w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Finally, the <strong>Other Entry Options<\/strong> section lets you import the date when the entry was made, along with metadata about each imported entry (such as who created it, if it's been read, its status, etc.):<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options.jpg\" data-rel=\"lightbox-image-4\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"974\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options-1024x974.jpg\" alt=\"Import Gravity Forms Entries Other Entry Options\" class=\"wp-image-5584552\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options-1024x974.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options-300x285.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options-768x730.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options-1536x1460.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Other-Entry-Options.jpg 1826w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Once done, click <strong>Continue to Step 4<\/strong> at the bottom (not shown).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"confirm-settings-and-run\">Step 4: Confirm the Settings and Run the Import<\/h2>\n\n\n\n<p>The <strong>Import Settings<\/strong> screen appears next. Here, you can configure key import settings, though, for most cases, you can just use the default settings. Click on <strong>Auto-detect<\/strong> next to the <strong>Unique Identifier<\/strong> to let WP All Import generate this identifier for you.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-scaled.jpg\" data-rel=\"lightbox-image-5\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"704\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-1024x704.jpg\" alt=\"Import Gravity Forms Entries Import Settings\" class=\"wp-image-5584553\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-1024x704.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-300x206.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-768x528.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-1536x1056.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-2048x1408.jpg 2048w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Settings-scaled.jpg 2560w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>You can also change how the import should behave if it is run again.<\/p>\n\n\n\n<p>There are two other panels near the bottom of the screen: <strong>Scheduling Options<\/strong>&nbsp;and&nbsp;<strong>Configure Advanced Settings<\/strong>.&nbsp;You can leave these alone for now. Click <strong>Continue<\/strong> to carry on. <\/p>\n\n\n\n<p>Next, you see the <strong>Confirm &amp; Run<\/strong> screen, where you can check an import summary (not shown) and finally run the import by clicking on <strong>Confirm &amp; Run Import<\/strong> (not shown).<\/p>\n\n\n\n<p>You'll see the following screen once the import is complete:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete.jpg\" data-rel=\"lightbox-image-6\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"896\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete-1024x896.jpg\" alt=\"Import Gravity Forms Entries Import Complete\" class=\"wp-image-5584555\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete-1024x896.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete-300x262.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete-768x672.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete-1536x1343.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete-2048x1791.jpg 2048w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Import-Complete.jpg 2090w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>You can now review your imported Gravity Forms entries in <strong>Forms \u203a Entries<\/strong>:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries.jpg\" data-rel=\"lightbox-image-7\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"737\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries-1024x737.jpg\" alt=\"Import Gravity Forms Entries Verify Imports\" class=\"wp-image-5584557\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries-1024x737.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries-300x216.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries-768x553.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries-1536x1105.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries-2048x1474.jpg 2048w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/10\/Import-Gravity-Forms-Imported-Entries.jpg 2510w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div class=\"docs-interstitial\">\n\n    <img decoding=\"async\" src=\"https:\/\/www.wpallimport.com\/wp-content\/plugins\/custom-acf-blocks\/blocks\/docs-interstitial\/img\/octopus-logo.svg\" class=\"docs-interstitial__logo\">    <h3>Import Gravity Forms Entries from CSV, Excel, or XML<\/h3>\n    <ul><li>Any Gravity Forms field type<\/li><li>Use PHP<\/li><li>Documented API<\/li><li>Any file format \/ type<\/li><\/ul>\n    <div class=\"docs-interstitial__cta\">\n        <a class=\"docs-interstitial__btn\" href=\"#pricing\" target=\"_self\">View Pricing<\/a>\n                    <a class=\"docs-interstitial__text-link\" href=\"https:\/\/www.wpallimport.com\/import-gravity-forms-entries-from-xml-csv\/\" target=\"_self\">\n                Product Tour\n                <div class=\"docs-interstitial__text-link-arrow\">\n                    <svg width=\"13\" height=\"11\" viewBox=\"0 0 13 11\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n                    <path d=\"M8 1.5L12 5.5L8 9.5\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path>\n                    <path d=\"M11.5 5.5H1\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><\/path>\n                    <\/svg>\n                <\/div>\n            <\/a>\n            <\/div>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"advanced-topics\">Import Gravity Forms Entries \u2014 Advanced Topics<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"use-php\">Use PHP Functions to Modify Gravity Forms Entries During Import<\/h3>\n\n\n\n<p>With PHP functions, you can modify the incoming Gravity Form entries in whatever way you need. For example, you can use the str_replace function to turn any value into another, such as turning a \"1\" into a \"Yes\" and a \"0\" into a \"No\":<\/p>\n\n\n\n<p><code>[str_replace(array(\"1\",\"0\"),array(\"Yes\",\"No\"),{Consent_Given[1]})]<\/code><\/p>\n\n\n\n<p>This is barely an example, but virtually any import field can be modified on the fly using PHP. Learn more about using custom PHP code during imports here: <a href=\"https:\/\/www.wpallimport.com\/documentation\/inline-php\/\" target=\"_blank\" rel=\"noreferrer noopener\">Inline PHP<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"filter\">Filter the Import Records <\/h3>\n\n\n\n<p>Sometimes, you may need to import just a subset of your Gravity Forms entries. You can achieve this by using filters and selectively choosing which entries to import.<\/p>\n\n\n\n<p>To select which entries are imported, expand the&nbsp;<strong>Manage Filtering Options<\/strong>&nbsp;panel at the bottom of the&nbsp;<strong>New Export<\/strong>&nbsp;screen. A filter needs a target&nbsp;<strong>Element<\/strong>, a&nbsp;<strong>Rule<\/strong> to apply, and a&nbsp;<strong>Value<\/strong> to filter by:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example.jpg\" data-rel=\"lightbox-image-8\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" width=\"1024\" height=\"293\" src=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example-1024x293.jpg\" alt=\"Add Filter Example\" class=\"wp-image-5612506\" srcset=\"https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example-1024x293.jpg 1024w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example-300x86.jpg 300w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example-768x220.jpg 768w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example-1536x439.jpg 1536w, https:\/\/www.wpallimport.com\/wp-content\/uploads\/2022\/11\/Import-Gravity-Forms-Add-Filter-Example.jpg 1874w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>The example filter above has these values:<\/p>\n\n\n\n<p>Element: Interested In<\/p>\n\n\n\n<p>Rule: equals<\/p>\n\n\n\n<p>Value: Sales Team<\/p>\n\n\n\n<p>This means, \u201cImport only Gravity Forms entries where the field 'Interested In' equals 'Sales Team'.\"<\/p>\n\n\n\n<p>Once you've input the filter data, click <strong>Add Rule<\/strong> and follow along to apply it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"schedule\">Schedule the Gravity Forms Entries Import<\/h3>\n\n\n\n<p>You can schedule your Gravity Forms entries import using either of the options provided by WP All Import:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manual Cron Jobs: defined manually on your server (i.e., via Plesk or cPanel) and included at no extra cost. Learn more here: <a href=\"https:\/\/www.wpallimport.com\/documentation\/cron\/\" target=\"_blank\" rel=\"noreferrer noopener\">Scheduling Imports Using Cron Jobs<\/a>.<\/li>\n\n\n\n<li>Automatic Scheduling Service: paid monthly subscription that allows you to set up imports directly from within WP All Import. Learn more here: <a href=\"https:\/\/www.wpallimport.com\/documentation\/schedule-wordpress-imports\/\" target=\"_blank\" rel=\"noreferrer noopener\">Automatic Scheduling<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>Once the import is scheduled, it will run at your selected time and automatically import your Gravity Forms entries.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Import Gravity Forms Entries \u2014 Frequently Asked Questions<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq1\">Can I Import Gravity Forms Entries From One Form Into Another?<\/h3>\n\n\n\n<p>Yes, but the data is unlikely to match field for field. If it does, why are you using two different forms? The most likely use case for this scenario is that you are transitioning from one form to another. In this case, you must be careful to map the correct source fields to the correct target fields.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq2\">Can I Modify The Gravity Forms Fields With an Import?<\/h3>\n\n\n\n<p>The Gravity Forms Import Add-On allows importing entry data into existing Gravity Forms. It doesn't allow modifying the form itself.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq3\">How Do I Export Gravity Forms Entries?<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to <strong>All Export \u203a New Export<\/strong>.<\/li>\n\n\n\n<li>Select <strong>Gravity Forms Entries<\/strong> from the dropdown list.<\/li>\n\n\n\n<li>Select the form you want to export entries from.<\/li>\n\n\n\n<li>Customize your export columns.<\/li>\n\n\n\n<li>Run the export.<\/li>\n<\/ol>\n\n\n\n<p>You can then download the bundle or the exported file with your Gravity Forms entries. Learn more in <a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-export-gravity-form-entries-to-csv-or-xml\/\" target=\"_blank\" rel=\"noreferrer noopener\">How To Export Gravity Forms Entries to CSV, Excel, or XML<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq4\">How Do I Migrate Gravity Forms Entries to a Different Site?<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create an export of the Gravity Forms entries that you want to migrate.<\/li>\n\n\n\n<li>Run the export and download the bundle file, which contains instructions on how to import the data.<\/li>\n\n\n\n<li>On the destination site, create a new import using the bundle file.<\/li>\n\n\n\n<li>Run the import<\/li>\n\n\n\n<li>Verify that the entries were migrated as expected.<\/li>\n<\/ol>\n\n\n\n<p>To learn more, see <a href=\"https:\/\/www.wpallimport.com\/documentation\/how-to-migrate-gravity-forms-entries\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Migrate Gravity Forms Entries from One WordPress Site to Another<\/a>. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq5\">How Do I Bulk Edit Gravity Forms Entries?<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create an export with the desired Gravity Forms entries.<\/li>\n\n\n\n<li>Download the export file.<\/li>\n\n\n\n<li>Use your favorite spreadsheet to bulk edit the file.<\/li>\n\n\n\n<li>Re-import the modified data using the <strong>Import with WP All Import<\/strong> option.<\/li>\n\n\n\n<li>Verify your results.<\/li>\n<\/ol>\n\n\n\n<p>Learn more about the bulk edit process here: <a href=\"https:\/\/www.wpallimport.com\/documentation\/bulk-edit-woocommerce-wordpress-data\/\" target=\"_blank\" rel=\"noreferrer noopener\">Bulk Edit Quickstart<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq6\">How Do I Import a Gravity Form into WordPress?<\/h3>\n\n\n\n<p>To import a Gravity Form into WordPress (i.e., the form itself, not the entries), go to <strong>Forms &gt; Import\/Export<\/strong>&nbsp;and&nbsp;select the&nbsp;<strong>Import Forms<\/strong> tab. Choose the import file, then click the <strong>Import<\/strong> button. Of course, the file must be formatted correctly for the importer to work. The best way to ensure this is to use the <strong>Export Forms<\/strong> tab to create that file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq7\">Where Does Gravity Forms Store Data?<\/h3>\n\n\n\n<p>Gravity Forms entries are stored in custom tables in your WordPress database, which is located on your hosting provider. This ensures that they are securely stored.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq8\">What Add-Ons Do I Need to Import Gravity Forms Entries?<\/h3>\n\n\n\n<p>To import Gravity Forms entries, you need to have the Gravity Forms Import Add-On active on your site, along with WP All Import.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Import Gravity Forms Entries \u2014 Related Docs<\/h2>\n\n\n\n\n\n<p>Automate your import to run on a specific schedule using manual cron jobs.<\/p>\n\n\n\n\n\n<p>Use WP All Export to export your Gravity Forms entries easily.<\/p>\n\n\n\n\n\n<p>Learn more about how to set up and use recurring import processes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Import Gravity Forms Entries \u2014 Related Videos<\/h2>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"How To Export Gravity Forms Entries to CSV, Excel, or XML\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/2rlYFmw3G_c?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"How to Migrate Gravity Forms Entries from One WordPress Site to Another\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/6B3dwiZz1qY?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.wpallimport.com\/documentation\/manual-record-matching\/\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article explains how to import Gravity Forms entries into specific forms using WP All Import and the Gravity Forms Import Add-On.<\/p>\n","protected":false},"author":96198,"featured_media":5809326,"parent":2991540,"menu_order":60,"template":"","tags":[138,140,139,141],"content_author":[213],"search_tags":[144,145,146],"class_list":["post-5574260","documentation","type-documentation","status-publish","has-post-thumbnail","hentry","tag-w-article","tag-w-faq","tag-w-howto","tag-w-video","content_author-editorial-staff","search_tags-w-article","search_tags-w-faq","search_tags-w-howto"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - 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